Summary of Terms and Conditions

Please note that if you make a hall booking we will assume that you have read and accept the terms and conditions detailed below.

General

Loud music can be a problem for the neighbours especially on summer evenings when doors and windows are open. Please be considerate and keep doors and windows closed whenever the volume is high.  We don’t hire the hall for any 13-25 year old’s parties.  Parking in the Main Street of the village is not allowed and is dangerous on the corner side of the carpark.  There’s room for dozens of cars down the allotment-side of the lane to the south of the allotment gates.

Fire safety awareness

On arrival the Hirer must note the position of all fire alarm points, fire extinguishers and fire exits on arrival, and ensure that this is communicated to all occupants. Fire exits must not be obstructed.

No Smoking

This building is a non-smoking building. It is the responsibility of the Hirer to ensure that this rule is adhered to.

Food hygiene

The Hirer is responsible for complying with the food hygiene recommendations of good practice when preparing food for public consumption. (The use of registered caterers or trained food handlers is recommended.)
Please note, children are not allowed in the kitchen for safety reasons.

Set-up and clean-up times

Bookings should be planned to include set-up and clean-up time. The total time of hall occupation will be chargeable at the full booking rate. The Hall must be vacated by Midnight and music must be stopped by 11.30pm.

Payment

The hire fee must be paid in full in advance of your booking to confirm and secure your reservation.  Payment should be by bank transfer to “Eathorpe Village Hall, Santander Bank, Sort Code 09 01 54, Account Number 61709805. 

No refunds will be given for cancellations less than a week prior to a booking.

Breakages etc.

The Hall reserves the right to charge after the booking to recover costs of any breakages, damage to Hall property or last minute booking extensions. We are particularly concerned about damage caused to the hall extractor fans by the strings of helium balloons becoming wrapped around them. Please take care with helium-filled balloons.

Furniture and equipment

The Hirer is responsible for ensuring that all furniture and other equipment in the hall is returned to its original storage at the end of the hire period.

Hall floor

Care should be taken to protect the oak floor from damage. Furniture and other heavy objects should be lifted into position and not dragged. Any spillages should be wiped-up quickly and left as dry as possible.

After the hire

Floors should be swept, the kitchen floor and surfaces cleaned and all rubbish taken away from the hall premises at the end of the hire.
(N.B. There is no refuse collection from the Hall.  You must take your rubbish home with you.)

Heating and Air conditioning

This is pre-set and automatic.  Please email info@eathorpe.org.uk for any special requests or changes.

Hire costs – Discounts Available

Our standard hourly rates apply for one-off hiring for a few hours for parties etc. Discounts are available for regular weekly or monthly bookings, whole day bookings, or whole weekends e.g. for Weddings please contact us at info@eathorpe.org.uk.  Weekday daytimes are generally available at attractive prices.